You've already got clients ready to buy. Your workflow is where they wait.drop off.
Reveris is medspa workflow software that brings patient intake, history, labs, inventory, and marketing preferences into one provider-ready case. Your specialists spend their time on judgment, not the busywork between intake and review.
- Provider approves every case, always
- Typically live in under 10 minutes per case
- Pay per case, or subscribe — your choice
- Built around your SOPs, supply and marketing preferences
Walk through a typical case today
Four steps in, and the offer is already at risk of getting rebuilt from scratch.
Intake arrives in pieces
A form here, a follow-up text there, labs in a separate email — the provider has to track down and reassemble it all before the case even starts.
Provider reconciles it
Reading, cross-checking, and playing salesperson on top of it — recalling stock levels, active promos, and new arrivals most providers were never trained to sell.
Something gets missed
A detail in the intake, a contraindication, a point that should've shaped the offer — caught late, it means going back to the client and starting the clock over.
Something's out of stock
The offer gets rebuilt around what's available — sometimes before it ever goes out, sometimes after the client's already seen it.
Investigation loop Fires on every re-open
Every reopened case means starting over — re-reading the intake, labs, and history and cross-checking it against SOPs again, even when nothing about the client has changed.
Clarification loop Fires on missing info
Every round trip back to the client costs both sides: the provider stuck adjusting a communication template that doesn't quite fit, the client one step closer to losing momentum and disappearing.
Availability loop Fires on stock changes
Every stock change forces one of two redos: rebuilding the offer from what's available, or reconvincing the client to accept a different plan than the one they expected — work they already did once, trust they now have to rebuild too.
What those three loops actually cost you
At $90–$120/hour, with 1–2 hours of manual review per case, per provider:
1 Modeled estimate based on a $90–$120/hr provider billing rate × 1–2 hours of manual review per case × 1,320 cases/year (6 cases/day × 220 working days) = $118,800–$316,800. Actual savings will vary by clinic size, case volume, and existing workflow. This figure is not a guarantee of results.
Medspa intake automation, with providers in control
Three steps. The provider never leaves the loop — they just stop doing the busywork around their own judgment.
Combine the inputs
Goals, history, and labs are reconciled into one clean picture before a provider ever opens the case.
Prepare the review
The offer is built against what's actually in stock, and genuine gaps are surfaced up front — not mid-review.
Approve and send
The provider reviews, signs off, and it goes straight to the client. No rebuilding, no rework.
What's in a reviewed case
Two views of the same case. The provider gets everything reconciled in one place. The client gets only what the provider signed off on.
Provider view
Shows the processed case highlights and flags to the provider
- Client summary
- Name, age and contact details from intake, in one header instead of three systems.
- Stated goals
- What the client said they want, in their words, carried through from the intake form.
- Reported concerns
- What they're experiencing, gathered across the intake form and any follow-up messages.
- History
- Prior treatments, current medications, surgeries, and anything else flagged as relevant.
- Screening
- The contraindication questions your SOPs require — asked, answered, and marked complete.
- Intake sources
- Every input that fed the case and when it arrived, so nothing is unaccounted for.
- Labs received
- The full panel, matched to the case, with anything still outstanding named explicitly.
- Lab flags
- Values outside range, surfaced at the top instead of buried in a PDF.
- Discrepancies
- Where two inputs disagree, called out for the provider to confirm — the catch that usually surfaces three days later, if at all.
- Availability
- What's actually in stock right now, so nothing is prepared around something you can't deliver.
- Readiness
- Whether the case is ready for review, or what's missing.
Client view
Generated from the reviewed case, in your voice, using your SOPs and marketing preferences
- Acknowledgment
- Confirmation that their intake was received and reviewed by a licensed provider.
- What was reviewed
- Their goals, their reported concerns, and the labs that came in — reflected back so they know they were heard.
- What the provider found
- The points your provider chose to share, at the level of detail your clinic decides.
- The reviewed plan
- As your provider wrote it, with details, instructions, and final selection confirmed by them.
- Next step
- One clear action — book, confirm, or reply with a question.
The client view shows what a provider can share with the client.
Typically, from completed intake to a reviewed, provider-approved case.
Human sign-off, and a system that keeps tightening
This isn't a static black box — it's built to get more accurate for your specific practice over time.
The provider is always the final call
Nothing reaches the client without provider sign-off, which meaningfully reduces the risk of an error reaching them.
Errors get closed off, not just caught
If a clinic flags something that's clinically or compliance-wise wrong, here's what happens:
- The discrepancy is reported by your team
- The model is retrained against it
- Reported errors feed back into your configuration, so the system keeps tightening around what your practice considers correct
Pay per case, or subscribe
Whichever fits your clinic's volume better — reach out for current rates and any applicable minimums.
Two ways to pay: usage-based per case, or a monthly subscription
- Combined intake, history & labs review
- Availability-aware offer preparation
- Provider approve-and-send workflow
- Reported-error retraining loop included
Let's not talk about a full rollout today
Let's configure Reveris against your intake, run 10 real cases side by side with what you're doing now, and you tell us if the math held up.
Questions clinics ask us first
What if a case is missing labs or history the provider needs?
Reveris checks completeness before a case ever reaches the provider. If something's genuinely missing, it's flagged to the provider — with a request for the missing labs or history already drafted and ready to send to the client.
How does it know what's actually in stock?
Reveris stays in sync with your current inventory and availability, so the offer it prepares only includes what you can deliver right now. That's what removes the "rebuild the whole offer" step when something runs out.
How is it priced?
Reveris offers two pricing models: usage-based pricing per case, or a monthly subscription. There's no separate rollout fee to begin a pilot — reach out for current rates and any applicable minimums.
What does onboarding actually look like?
We don't start with a full rollout. We configure Reveris against your intake process, run 10 real cases side by side with what you're doing today, and you decide whether the math holds up before going further.
What happens if the AI gets something wrong?
The provider is always the final decision-maker — nothing reaches the client without their sign-off, which meaningfully reduces the risk of an error reaching them. Beyond that, it's not a one-and-done system: if a clinic spots a mistake, or something that doesn't sit right clinically or compliance-wise, that gets reported and the model gets retrained on it. Reported errors feed back into your configuration, so the system keeps tightening around what your specific practice considers correct and compliant.
How do you handle HIPAA and BAAs?
Reveris is designed with HIPAA safeguards in mind, and we sign Business Associate Agreements (BAAs) with covered entities and business associates as required. If your use of Reveris involves protected health information, reach out before you submit it so we can put the right BAA in place. See our full Terms and Conditions for the details, or reach out to info@reverisglobal.com and we'll walk your compliance team through the specifics.